Free Business Health Score Card | Find Out How Your Business Really Runs

Is your business running smoothly or relying too much on you?

Most small business owners are the glue holding everything together. Every decision, every problem, every question from staff flows through them. It works – until it doesn’t.

This 10-question scorecard gives you an honest picture of where your business is strong and where it’s quietly at risk.

It takes about five minutes. Your results are immediate.

Section 1 of 5 – Owner Dependency
How much does your business rely on you to keep things moving?

Q1) If you were away from the business for two weeks, how confident are you that it would run without issues?

The business would struggle within days – it needs me to function

It would be messy – things would slip or stall without me

It would mostly manage – a few gaps but generally okay

Completely confident – it runs whether I’m here or not

Q2) How often does your team rely on you to make decisions, they should be able to handle themselves?

Constantly – I’m the answer to almost everything

Frequently – most things come to me

Occasionally – some things still land on my desk that shouldn’t

Rarely – the team handle most things without pulling me in

Section 2 of 5 – Operational Structure
How well does your business run without relying on memory or guesswork?

Q3) If someone new started tomorrow, how easy would it be for them to follow how your business actually runs?

Very difficult – nothing is written down, they’d rely entirely on shadowing

Hard – some things exist but it’s patchy and incomplete

Manageable – most things are covered but there are gaps

Easy – we have clear processes they could follow from day one

Q4) If a key staff member left tomorrow, how quickly could you get a replacement up to speed?

We’d really struggle – everything is in their head

It would take a long time and a lot of my time

We’d manage but it wouldn’t be smooth

Quickly – we have what we need to train someone

Section 3 of 5 – Customer Experience
How consistent is the experience your customers receive?

Q5) How consistent is the customer experience when you’re not there compared to when you are?

Very different – quality drops noticeably without me

Somewhat inconsistent – it depends on who’s working and how they’re feeling

Mostly consistent – minor differences but nothing major

No difference – customers get the same experience regardless of who serves them

Q6) How confident are you that every customer enquiry is handled the same way regardless of who picks it up?

Not confident – it varies a lot depending on the person

Somewhat confident – there’s a rough understanding but nothing consistent

Mostly confident – we’re fairly aligned but it’s not formalised

Very confident – there’s a clear, followed process for every enquiry

Section 4 of 5 – Team Capability
How confident is your team operating without you?

Q7) Do your team members clearly understand their roles, responsibilities, and when to escalate decisions?

No – roles are blurry and most things escalate to me

Partially – some people know their lane but it’s not consistent across the team

Mostly – the structure is there but a few grey areas remain

Yes – everyone knows their role, their boundaries, and when to escalate

Q8) When something goes wrong with a customer, does your team know exactly how to handle it without coming to you?

No – I’m always pulled in when something goes wrong

Sometimes – it depends on the situation and who’s dealing with it

Mostly – they handle most things but occasionally need me

Yes – we have a clear process and they follow it confidently

Section 5 of 5 – Business Continuity
How prepared is your business if something unexpected happens?

Q9) Does your business have a documented plan for what happens if you, or a key person, are suddenly unavailable?

No – if something happened tomorrow, people wouldn’t know where to start

Not really – some people know bits and pieces but nothing is captured formally

Partially – some things are documented but it’s incomplete

Yes – there’s a clear plan with the information someone would need to step in

Q10) How well protected is your business if a critical team member (including you) suddenly left or became unavailable?

Not at all – it would cause significant disruption and we’d be exposed immediately

Poorly – we’d get through it but it would be painful and slow

Reasonably well – we’d manage but it would stretch us

Very well – we have the structure, documentation and people to absorb it

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